Hochschule Karlsruhe Hochschule Karlsruhe - University of Applied Sciences
Hochschule Karlsruhe Hochschule Karlsruhe - University of Applied Sciences

Eligibility Requirements

Who can apply?

Students with German citizenship or citizenship of a country participating in the program who are enrolled for their entire study abroad program at a university participating in KOOR - Erasmus Services BW participating in the program.

Students with non-European citizenship must be enrolled for your entire course of study at one of these universities. Exchange students are therefore excluded. If you are a non-European national, please find out in good time whether you need a visa in the host country. Please contact the respective consulate or embassy of your destination country for further information.

Students who do not have their main residence in Germany are not allowed to complete the semester(s) abroad in their main country of residence.

Which stays are eligible?

Which stays are eligible?

Long-term stays:

  • comprise a minimum of 2 and a maximum of 12 months, with each month being counted as 30 days.
  • Target group: students, PhD students

Blended long-term stays:

  • include at least 2 and a maximum of 12 months physically on site, each month is counted as 30 days. include a virtual phase (online course in the home country) of at least one day
  • Target group: students, PhD students

Short term stays:

  • include at least 5 and a maximum of 30 days physically on site
  • Target group: PhD students

Blended short-term stays:

  • Include at least 5 and a maximum of 30 days physically on site binclude a virtual phase (onlince course in the home country) of at least one day
  • Target group: PhD students, students with fewer opportunities or good reason. You can find a list of possible reasons here.

Please note that virtual stays are not eligible. 

Studies combined with Traineeship

Studying abroad can include an internship phase, provided the internship takes place under the supervision of the host university. A combined stay can be organised in different ways depending on the context, i.e. the activities can take place consecutively or simultaneously. Internships lasting less than 60 days are possible under the following conditions:

  • submission of a §Studies combined with Traineeship§ application (Learning Agreement for Studies)
  • internship must be anchored as a course with ECTS in the Learning Agreement for Studies.
  • no salary limit
  • full-time internship is not required

Internships lasting 2 months or more must be funded with a separate Erasmus+ internship application, even if they are supervised by the host university. Please note the funding criteria for the Erasmus+ traineeships.

The simultaneous receipt of an Erasmus internship grant and Erasmus study grant is not possible.

Until when do I have to apply for an Erasmus+ grant?

You can apply continuously, however, you must submit your application documents one week before the beginning of the study exchange the latest.

Please plan a lead time lasting several weeks because you have to obtain signatures from the guest and home school.

Your stay may not exceed a duration of 12 months. Please contact us immediately if you would like to extend/shorten your semester abroad or change courses. This is not possible without consultation. An extension must be communicated at least one month before the original end of the stay.

Repeated funding / double funding

Repetitive funding is possible if this does not exceed a duration of 12 months (including Erasmus internship) per study phase (Bachelor/Master/PhD). For single-cycle programs (Diplom/Magister/State Exam), the limit is 24 months. The months already funded in the Lifelong Learning Program are counted towards the quota in this case.

There must be no double funding by the EU, i.e. you may not simultaneously claim another EU scholarship in addition to the Erasmus scholarship.
The simultaneous receipt of an Erasmus scholarship and another DAAD scholarship (e.g. the Bachelor Plus scholarship) is excluded on the part of the DAAD. Should you receive a DAAD scholarship, please consult with the respective contact person.

Which destinations are eligible?

Erasmus+ program country:

  • All EU member states: Belgium, Bulgaria, Denmark, Estonia, Finland, France, Greece, Ireland, Italy, Croatia, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Austria, Poland, Portugal, Romania, Sweden, Slovakia, Slovenia, Spain , Czech Republic, Hungary, Cyprus and the associated overseas areas
  • EEA countries (Iceland, Liechtenstein, Norway)
  • Turkey
  • Northern Macedonia
  • Serbia

Erasmus+ partner countries worldwide are listed here

Study Visits in UK

Regulation for study stays under 6 months:

  • For students with EU citizenship, no visa is required  Here, entry with an electronic passport (ePassport) is sufficient.
  • For students with non-European citizenship, the required visa depends on the nationality and can be checked on the following website: Check if you need a UK visa.

Payment of the Immigration Health Surcharge is not required for study visits of less than 6 months (regardless of whether you have European or non-European citizenship).

Regulation for study stays over 6 months:

Students with or without EU citizenship who want to study at a British university for more than six months will need a student visa (the so-called "student route") from 01.01.2021. This visa costs £348 if applying from outside the UK and £475 if applying or renewing within the UK. The visa can be applied for no earlier than 6 months before the start of the stay. Once the full application has been submitted, a decision will take around three weeks.

In addition, payment of the Immigration Health Surcharge is required for all nationalities. 

Application for the Erasmus study grant

To protect students from unnecessary costs and bureaucratic hurdles, KOOR - Erasmus Services BW will from now on only approve study stays up to 6 months in the UK, so that a stay with a passport is possible. If an extension of another semester is planned, only new applications will be allowed. This means that students must leave before the second semester and also submit a new application to KOOR - Erasmus Services BW by the deadline.

The application deadline for submitting the application documents for the Erasmus scholarship remains for both EU and non-EU citizens - as for other destination countries - at one month before the start of the stay.

Students with non-European citizenship must take care of the possibly necessary visa application themselves. This is not done by KOOR - Erasmus Services BW.

Please note: Erasmus exchange to the UK is only possible via the Erasmus+ worldwide programme

KOOR – Erasmus Services BW

Telephone +49 (0)721 925-2521, -2522, -2523, -2524, -2525, -2526
Fax +49 (0)721 925-2520

Telephone Office Hours: Mon to Fri from 9 am to 11 am and Mon to Thu from 1 to 3 pm


Hochschule Karlsruhe
Building F, Room 302 & 303
Moltkestraße 30
76133 Karlsruhe